Designate a legal entity or natural person located in the EU to represent your business. This person must be authorized to deal with regulatory authorities and assume responsibility for product compliance. Register their full name, address, and contact details in your records.
Compile all technical files related to your products, including design specifications, manufacturing process descriptions, and compliance verification methods. This documentation must prove that your product meets GPSR safety standards and must be kept in the EU for inspection by authorities.
Conduct a thorough risk assessment of your product to identify potential hazards. Evaluate chemical, physical, and biological risks based on GPSR requirements. If necessary, commission independent testing from a notified body to validate your assessment results.
If your product falls under harmonized EU standards, prepare a Declaration of Conformity stating that it meets all applicable requirements. This document should include the EU Responsible Person's name, product details, and reference standards. Sign and date the declaration.
Clearly display the name, business address, and contact details of your EU Responsible Person on product packaging, labels, or attached documentation. This information must be easily visible and legible so customers and authorities can contact them if needed.
Revise all product listings on e-commerce platforms (Amazon, eBay, AliExpress, etc.) to include your EU Responsible Person's contact information. Many platforms now require this data before you can sell certain product categories. Ensure consistency across all channels.
Establish a reliable communication system between your company and the EU Responsible Person. They must be able to respond to compliance inquiries, handle product safety issues, and communicate with authorities within required timeframes. Document this process in writing.
Keep all compliance documentation, technical files, test reports, and correspondence in an organized archive for 10 years minimum from product manufacture. Store these files securely in the EU or ensure quick access if authorities request inspection. Digital storage is acceptable.
To become GPSR-compliant, you must gather and organize the following documents:
✓ Pro tip: Start collecting these documents before appointing your EU RP. Having everything ready will speed up the compliance process significantly.
The time required to achieve full GPSR compliance depends on your product complexity and how organized your documentation is. Here's what to expect:
With our service: We handle the complexity. Our team coordinates all documentation, liaises with testing bodies if needed, and ensures your EU RP is fully set up and ready to act on day one. Most sellers achieve compliance in the fast-track timeframe.
Going through this checklist yourself takes time and carries compliance risks if any steps are missed. Our EU Responsible Person service manages the entire process — we handle documentation verification, coordinate with testing providers, set up your EU RP designation, and ensure all marketplace requirements are met.
Don't delay. Marketplace enforcement is increasing. Amazon, eBay, and other platforms are actively removing non-compliant sellers. Get compliant now and protect your business from suspension or fines.
Let our expert team handle all 8 steps. Fast, transparent, and fully compliant by law.
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